Academic Forms

Here are links to frequently used online forms in the College of Natural Sciences. If you are not sure which form is the appropriate one for your request, please read the descriptions below to help you chose the correct one.

During the summer it could take up to 10 days to review appeals.

Credit Overload Petition

Use the Credit Overload Petition form to request an increase in your credit limit. In the fall and spring semesters, if you are full time and want to take more than 19 credits or part-time and want to take more than 11 credits, you must request a credit overload. The following are general guidelines used in determining if a credit overload is warranted: 3.0 GPA for 20 credits; 3.3 GPA for 21 credits; 3.5 GPA for 22 credits; 3.7 GPA for 23-25 credits. No overloads over 25 credits will be allowed. No overloads will be approved if students have any Incomplete grades. No overloads will be approved for first-semester students.

Students must understand that these are guidelines and are only one item factored into a decision - a 3.3 GPA doesn't necessarily guarantee approval of 21 credits. If approved for a credit overload, students are not allowed to register for the extra courses via SPIRE until mid summer for fall semester and mid December for spring semester.

Credit overloads will not be approved for the current semester for work done previously (fall, winter, spring, summer). For example, if a student does an internship/independent study during the summer, credits must be arranged through Continuing and Professional Education. It is not possible for work done in the summer to be reflected as credits earned in the fall.

^TOP

Summer/Winter Credit Overload Petition

Use the Summer/Winter Credit Overload Petition As a general rule, credit overloads will not be even be considered for students whose GPA is below 3.0 or if there is an incomplete (INC) grade from a previous semester.

For summer session, the maximum credit load is 14 credits total, and not to exceed 8 credits in any session. Additional credits require overload approval from your academic dean and will only be granted for extenuating circumstances.

Students taking online courses need to be aware that excellent time management and study skills are required.

In winter session, over 4 credits constitutes an overload NOTE: Winter session is extremely intensive, you should expect to have to put in at least 40 hours of course work per week, per course!

It is VERY unusual for CNS to allow a credit overload for winter session - a student would have to have VERY extenuating circumstances to appeal.

Credit overloads will not be approved for the current semester for work done previously (fall, winter, spring, summer). For example, if a student does an internship/independent study during the summer, credits must be arranged through Continuing and Professional Education. It is not possible for work done in the summer to be reflected as credits earned in the fall.

^TOP

Late Withdrawal Petition

This form is used ONLY after the mid-semester date.

Following add/drop and until the mid semester date, you can withdraw from any course with a "W" by using the University's Course Change Request form. A "W" will appear on your transcript. You should get your instructor's signature to let him or her know you are withdrawing from the course, then bring the signed form to the Registrar's office in 209 Whitmore.

After the mid-semester date, students must submit a Late Withdrawal Petition in order to appeal to withdraw from a course. There must be extenuating circumstances to justify your request, e.g. illness, family emergency, etc. Students must provide verification of circumstances. Poor performance in a course is NOT a reason to request a late withdrawal.

The CNS Dean's Advisory Board will review all requests for late withdrawals and will notify the student of the final decision. The committee meets once a week during Fall and Spring semesters, and on an as-needed basis in the Summer, to review requests. We make every effort to respond within 5 business days. Students must continue to attend class and complete all coursework until notified if a late withdrawal was approved. Filing a late withdrawal petition does NOT mean you are withdrawn from a class.

^TOP

Course Repeat Petition – Three Peat

The Course Repeat Petition Three Peat form – is used ONLY to request permission to take a course for the THIRD time.

Petitions for the following semester may be submitted once Course Registration is open for that semester (e.g., in November for Spring semester). Petitions must be submitted by the following DEADLINES in order to be reviewed in a timely manner.

To three-peat a course in a particular semester, the following deadlines MUST be adhered to:

  • for Summer session One, by May 5, 2014
  • for Summer session Two, by June 23, 2014
  • for Fall semester, by July 28, 2014
  • for Spring 2015 semester, by January 4, 2015

A course for which a grade of C-,D+, D or F was earned may be repeated one time without permission. (No course for which a grade of C or higher was earned may be repeated.) A course may be repeated a second time, for a total of three times, only with prior permission of the undergraduate dean of the school or college in which the student is enrolled. Under no circumstances may a student take a course more than three times. All enrollments and all grades will appear on the transcript, but the last grade will be calculated in the GPA. Repeating a UMass Amherst course at another of the Five Colleges, at another campus of the University of Massachusetts, or at any other institution will not result in grade substitution.

Students seeking permission to take a course for the third time must submit a Course Repeat Petition. There must be extenuating circumstances to justify your request, e.g. illness, family emergency, etc. Students must provide documentation of circumstances. Poor performance in two previous takings of a course will generally NOT be sufficient justification for a third attempt.

The CNS Dean's Advisory Board will review all requests for course repetitions and will notify the student of the final decision. The Ad Board meets once a week during Fall and Spring semesters, and on an as-needed basis in the Summer, to review requests. We make every effort to respond within 5 business days. Filing a course repeat petition does NOT necessarily mean you will be allowed to repeat the class.

NOTE: Repeating a course can have negative consequences. For example, if a passing grade of C-, D+ or D was received in the first enrollment, but a failing grade is received when the course is repeated, no credit would be earned for either attempt. Repeating a previously passed course may also have an effect on financial aid eligibility. Students considering repeating previously passed courses should consult their academic advisors and Financial Aid staff.

^TOP

Academic Plan Form

Print out the "Academic Plan" form so you can have it with you when you meet with your departmental academic advisor. This form is necessary if you have received a Satisfactory Academic Progress Appeal (SAPA) from Financial Aid .

OR

If you have been notified by the Registrar's Office that you need an additional semester(s) in order to meet graduation requirements.

When meeting with a Dean regarding SAPA be sure you have completed the form. You must also include a letter with your name, Spire ID#, UMASS email address, and an explanation of the extenuating circumstances that led to the current academic standing and the plan for moving forward.

Bring the completed Academic Plan Form when you meet with a Dean.

^TOP

Academic Discipline Self-Assessment Form

Students on probation, or returning from suspension or dismissal must print and complete Sections 1-3 of the Academic Discipline Self-Assessment Form. Bring your completed form to your meeting with a CNS dean. The dean will not meet with you unless you have your completed form.

^TOP