Stockbridge and ISB Conference Room and Atrium Reservations

Reservations

  • The CNS Dean’s Office has priority over the use of the rooms.
  • Requests will receive notification of availability within 48 hours of request.
  • Reservations are required a minimum of three days prior to event (no day before or day of requests will be honored).
  • Reservations are accepted a maximum of three months prior to event.
  • Priority of room reservations requests will be given to the College of Natural Sciences departments.
  • Student use of the room is authorized infrequently. Students MUST go through a designated departmental representative who is responsible for opening and closing the room as well as the state of the room.
  • Potential bumping from the rooms to accommodate important CNS or site visits and/or events should be anticipated. If bumped, it is the responsibility of the person being bumped to acquire another location.
  • As there is great demand for our facility, we advise advertising your event only after receiving confirmation of availability.
  • In the event you need to cancel a reservation request, please fill out the Reservation Cancellation Form.
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Guidelines for use

  • Conference room tables should not be moved.
  • Chairs should be returned to their original position and pushed in neatly.
  • Any and all food/drink should be removed from the room prior to the departure of the meeting coordinator.
  • If food/drink has been brought into the room, you are responsible for wiping down the tables.
  • If Campus Catering has provided a meal for a special event, the coordinator is responsible to remain until catering had picked up and in order for you to lock the door when they leave.
  • Trash bags should be removed, tied and left outside the locked area for custodial services.
  • Event/Meeting coordinator is responsible for arranging and supervising room set up and clean up.

Any violation of the aforementioned guidelines, as well as any repair, replacement and/or cleaning feel will be charged to you if necessary. Please note that these charges are commensurate to what is normally charged by facilities if the services are required:

  • $100: Room not arranged to original setup (chairs not pushed in, overflow of orphan chairs from other locations).
  • $100: Failure to clean up the conference room (trash not removed, tables not wiped, food left).
  • $TBD: Damage to the room, tables, chairs, carpet or equipment.
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Key Access

Faculty/staff of the Biology, Biochemistry & Molecular Biology and Chemistry departments are to see their respective main offices for room access. All other users are to sign out the key from room 122 Stockbridge Hall between the hours of 9:00am - 12:30 and 1:30pm - 5:00pm Monday through Friday, and return it at the close of the meeting.

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Room Reservation Form

By proceeding, I agree to the above terms and conditions for use of the room(s):

Room Reservation Request Form →

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Conference Room Information

Integrated Sciences Building 143

  • 8 seats at the conference table
  • 4 additional chairs
  • Sideboard
  • Projector
  • Internet access: Wireless
  • Telephone (413) 545-9934

Integrated Sciences Building 145

  • 21 seats at the conference table
  • 19 additional chairs
  • Sideboard
  • Projector
  • Enhanced video conferencing resources: supplemental webcam and microphones; ideal for 16 people but can accommodate no more than 24 people
  • Internet access: Wireless and live network Ethernet jack
  • Telephone (413) 577-1175

Integrated Sciences Building 241H

  • 8 seats at the conference table
  • 10 additional chairs
  • Sideboard
  • Projector
  • Internet access: Wireless

Integrated Sciences Building Atrium

  • 99 person capacity
  • Internet access: Wireless
  • Hours during which the Atrium may be reserved: 6:00 a.m. - 11:00 p.m. daily
  • Use of Atrium may incur custodial expenses

Stockbridge 201

  • 16 seats at the conference table
  • 14 additional chairs
  • 2 Sideboards
  • Projector
  • Internet access: Wireless
  • Telephone (413) 577-3420
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Link to Reservation Cancellation Form